The 2018 NAMM Music Education Advocacy D.C. Fly-In FAQs

How much does it cost to attend the Fly-In?

A $400 per person registration fee is required for NAMM member delegates. This fee includes all meals, on-site transportation and hotel accommodations in addition to intensive training and special receptions and events. If you do not require a hotel room a $200 fee is required to participate. If you are sharing a hotel room with a NAMM member, a $300 fee is required to participate.

Delegate (w/ Hotel Room): $400
Delegate (sharing a room with another Delegate): $300
Delegate (Local – No Hotel Room): $200

Non-member registration opens April 15, 2018.

Can I bring a guest or spouse?

Please note that the Fly-In is a music industry business event. However, family members may share your hotel room and attend select meals and special events for an additional $200 registration fee.

Participation in the issues briefing on Tuesday and Congressional visits on Wednesday and Thursday are limited to delegates. Please contact Eric Ebel for additional information about guests at the Fly-In.

Is my high school or college-age child able to attend the Fly-In as a delegate?

Not at this time. 

How many nights in the hotel does my registration fee cover?

NAMM provides up to four (4) nights hotel accommodations between Sunday, May 21 (for Day of Service participants) and Thursday, May 25. Arrangements to extend arrival and departure dates are subject to availability and are at your own expense. Please submit check in and check out dates during registration; shortly after NAMM Staff will be in touch with the Hyatt to confirm availability.

Does NAMM cover meals?

Delegates: All meals are covered except Wednesday dinner.
Guests: All meals are covered except lunch and Wednesday dinner.

** Heavy appetizers will be served at the Capitol Reception on Wednesday night; note this is not a sit-down dinner.

Does NAMM cover travel?

Fly-In participants are responsible for their own round-trip travel to and from Washington, D.C. as well as ground transportation to and from the hotel. However, NAMM does provide transportation between venues for events that occur as part of the Fly-In.

Can I get a refund if I am unable to attend the Fly-In?

Registration fees are non-refundable due to NAMM's liability for room blocks and banquet guarantees.

What is the name of the hotel and where is it located?

Delegates will be staying at the Hyatt Regency Washington on Capitol Hill. The address is 400 New Jersey Avenue, NW, Washington, D.C., USA, 20001. For amenities or specific information about accommodations contact the hotel directly at 202-737-1234.

What are the check-in and check-out times for the Hyatt Regency?

Check-in is 3 pm; check-out is 12 pm.

Is there free Wi-Fi at the Hyatt Regency?

Wi-Fi is complimentary in hotel rooms and an access code will be given to you upon check in.

When will I receive my hotel confirmation #?

NAMM Delegates and Guests will receive their hotel confirmations in early May.

What is the nearest airport?

We suggest Reagan National Airport (DCA) or Dulles International (IAD).

How do I get from the airport to the Hyatt Regency?

Reagan National Airport (DCA) We suggest using Lyft, Uber or a Taxi Service. Note that estimated travel time is five miles from the Hyatt Regency; drive takes less than 15 minutes.

Washington Dulles International Airport (IAD) We suggest using Lyft, Uber or a Taxi Service. Note that estimated travel time is 27 miles from the Hyatt Regency; drive takes about one hour with traffic.

How do I get to the Hyatt Regency if I am taking the train?

From Union Station:
Visit Washington Metropolitan Area Transit Authority to plan your trip. Union Station is a major rail hub that is conveniently located 3 blocks from the Hyatt Regency.

Can I park my car at the hotel?

Yes. When you check in ask the front desk to give you a parking pass. NAMM will cover hotel parking fees.

What is the dress code for the Fly-In?

The dress code for all Fly-In events is Business attire. On Thursday, business casual attire is permitted unless you are conducting Hill visits. Also please note that comfortable shoes are a necessity!

When do I get my badge and when do I need to wear it?

Your badge will be in your welcome package, delivered to you when you check into the Hyatt Regency. Please wear your badge for all Fly-In events and functions.

What will the weather be like?

The average temperature in May is 65 degrees, with daytime highs in the 70s and nighttime lows in the 50s. Note that rain is typical in May, so be sure to bring a raincoat and an umbrella.

Anything I need to bring that I’m forgetting?

Please remember to bring: business cards; phone and laptop chargers; raincoat and umbrella; cash for tips; medications; and comfortable walking shoes.

Which Fly-In events are optional to attend?

The Day of Service on Monday, May 21, and the SupportMusic Coalition Meeting on Thursday, May 24.

This is my first time participating in the Fly-In. What do I need to know?

All delegates receive thorough training on the issues, including talking points, tips, and best practices. Small breakout groups with your pre-assigned team gives you the opportunity to ‘role play’ with other delegates. Policy experts, Fly-In veterans, and NAMM staffers are there to assist and mentor first-time attendees and will walk you through the process, step-by-step. Remember, your own authentic story about how music education has impacted your life or the life of someone you know is important to the overall message. Review the links below for Music Education Advocacy information.

Listen to the New Delegate Fly-In Orientation Webinar. Watch/listen here.

Is there anything I can do to prepare before meeting with Members of Congress?

If you are interested in becoming a team leader during Hill visits with Representatives, please email Jessica Cortez. NAMM Fly-In team leaders are NAMM Fly-In alumni volunteers that coordinate communication between NAMM member state delegates, and Senate and House education staffers. Since NAMM delegates often share the same representatives, outreach coordination is necessary to avoid duplicate requests.

What is the "ask" for this year's Fly-In?

This year we will continue to emphasize the vital role of music in learning and needed policy and funding supports from the Department of Education and Congressional budget processes.

Where can I find information to reach out to media?

Please contact Publicrelations@NAMM.org for more information.

How do I leverage social media?

Share the Fly-In opportunity with your colleagues and other NAMM members by sharing this link: http://bit.ly/2j8sBEX. To receive Fly-In news and updates, follow NAMM on Twitter and Facebook, and Mary Luehrsen on Twitter. When tweeting about the Fly-In, use the hashtag #NAMMFlyIn.

Don’t forget to tweet to your Members of Congress. Find Twitter handles for Members of Congress here. Suggested copy: “In May I’ll be in D.C. advocating for #musiceducation with @NAMM, and speaking with @MemberofCongress. #NAMMFlyIn.

 

Have a question we didn’t answer?

For general questions, please contact Eric Ebel at EricE@NAMM.org. If you have a specific question, please see below.

Contacting Members of Congress: Contact Eric Ebel at EricE@NAMM.org
Housing and Registration: Contact Jessica Cortez at JessicaC@NAMM.org
Day of Service and Briefing Day: Contact Claire Kreger-Boaz at ClaireK@NAMM.org
Special Events and Catering: Contact Sharon Bryant at SharonB@NAMM.org
Transportation: Contact Bethany Gilbert at BethanyG@NAMM.org
PR and Media: Contact Chalise Zolezzi at ChaliseZ@NAMM.org