Visa Information: International Travel

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Thank you for your interest in coming to The 2020 NAMM Show! We welcome attendees from around the globe and want the travel process to be smooth and seamless for you. Carefully read the instructions below to request a visa letter of invitation.

Please note: If you are traveling from a country that is part of the Visa Waiver Program, you are not required to request a letter of invitation. Instead, register for your Electronic System for Travel Authorization (ESTA) approval prior to travel.

If you have any questions, email us at letterofinvitation@namm.org. We look forward to welcoming you to The 2020 NAMM Show!

  • Instructions for NAMM Members

    NAMM members should check the following requirements to receive a letter of invitation.

    • NAMM membership is valid through January 19, 2020.
    • Passport is valid for six months beyond the period of your stay in the US. See list of countries exempt from the six month requirement.
    • Only authorized contacts of an active NAMM member company may register for badges and request letters of invitation. To check your role, visit your profile page.
       

    Follow these steps for requesting a letter of invitation.

    1. Register for your show badge, starting on August 21, 2019.
    2. Request your letter of invitation on the badge registration page no later than October 16, 2019, since the visa application process can take longer than expected. Requests made after this date will still be accepted.
    3. Once your request has been submitted, you will receive an emailed letter of invitation within 2–3 business days to the email address provided. Please note: NAMM does not send printed copies of your letter of invitation by mail or post.

     

    • Instructions for General Attendees

      General attendees should check the following requirements to receive a letter of invitation.

      • Qualify as a general attendee in one of the following categories: Pro audio engineer, live sound professional, event technology professional, theme park operator, touring and staging professional, venue and studio representative, houses of worship representative, educator/instructor, student, buyer of music, sound and event technology products
      • Passport is valid for six months beyond the period of your stay in the US. See list of countries exempt from the six month requirement.

       

      Follow these steps for requesting a letter of invitation.

      1. Register for your show badge on August 28, 2019 at 9 am PT.
      2. Request your letter of invitation on the badge registration page no later than October 16, 2019, since the visa application process can take longer than expected. Requests made after this date will still be accepted.
      3. Once your request has been submitted, you will receive an emailed letter of invitation within 2–3 business days to the email address provided. Please note: NAMM does not send printed copies of your letter of invitation by mail or post.
    • Tips for Your Visa Interview
      1. Schedule an appointment for a visa interview at the U.S. Embassy nearest you. For more information, please visit the U.S. Visa Information page.
      2. Be prepared for your interview. Take the letter of invitation to your appointment along with your current valid passport or government identification, evidence that you have funds to cover expenses in the United States and evidence of compelling social and economic ties to your home country. The Consular Officers who interview are looking for evidence that you will return to your country.
      3. Be specific about the dates of your travel to and from the United States. If you have already secured your hotel and plane tickets, provide your round-trip travel itinerary and confirmation of your hotel reservation with your application.
      4. Complete all official documents and answer all questions completely. If the answer is no, write “no” or “none.”
      5. Provide any materials or correspondence from NAMM to prove it is a legitimate business event. An example would be a confirmation of your badge registration to attend Summer NAMM.
      6. Be prepared for the visa fees and accepted methods of payment by the U.S. Embassy.

       

      Please be aware that employees of NAMM cannot assist you with the visa interview process, but please inform NAMM of your situation. The Visa Assistance Program can expedite visa processing and arrange special appointments with the U.S. Consulate Offices. It is the only program recognized by the State Department and may benefit NAMM members based in the United States with operations overseas.

    • Frequently Asked Questions

      How do I know if I need a visa?

      Countries that participate in the U.S. Department of State Visa Waiver Program may not require a visa. Visit the page to check if your country qualifies.

      Why do I need a letter of invitation?

      If you are traveling from a country that requires a visa to travel to the United States, you may request a letter of invitation from NAMM. This letter will inform the U.S. Embassy that you will be in the United States to conduct business at Summer NAMM and will return to your home country when the show is over.

      What if my visa request is denied?

      If you are denied, reapply immediately and provide any requested information at your next interview. If you are delayed or denied again, please submit an inquiry about your case by e-mail to businessvisa@state.gov or call 202-663-3198.