2024 Exhibitor Deadlines/Checklist
Use this handy checklist to plan. Make sure you don't miss any important discount deadlines. These 2024 dates are tentative and may be subject to change please note the revision date. (Rev. 12/27/23)
| Order/Deadline | To Do |
| 7/20/2023 | Priority Booth Assignment Deadline |
| 7/20/2023 | Order Lead Retrieval App & Devices |
| 8/23/2023 | "Priority Exhibitor Booth" Hotel Reservations Open |
| 8/25/2023 | 800 PLANT IT Orders Opens |
| 8/25/2023 | Allied Universal Event Services Exhibitor Booth Security Coverage Early Bird Discount Begins |
| 8/25/2023 | Freeman Online Opens |
| 8/25/2023 | Masterpiece International Shipping Logistics Opens |
| 8/25/2023 | Exhibitor Certificate of Insurance can be purchased through Rain Protection Insurance |
| 8/25/2023 | Smart City Internet, Telephone, Cable TV - Advance Order Discount Begins |
| 8/30/2023 | Exhibitor Registration Opens |
| 8/30/2023 | Exhibitor Hotel Reservations Open |
| 9/1/2023 | Aramark Catering Orders Begin |
| 9/27/2023 | Booth Confirmations and Show Map Release |
| 9/27/2023 | Exhibitor Center on NAMM Show+ Opens for Brand Page Listing/Directory updates |
| 10/18/2023 | Final Exhibit Space Payment Deadline |
| 10/19/2023 | Begin Submitting Booth Variance Request Form |
| 10/19/2023 | Begin Submitting Fire Marshall Plans/Permits |
| 10/19/2023 | Begin Submitting Meeting Room Floorplans |
| 10/19/2023 | Begin Submitting Atmospheric Request Form |
| 11/6/2023 | NAMM Show+ App Opens to Attendees |
| 11/6/2023 | NAMM Show+ App Schedule & Exhibitor List Released |
| 11/6/2023 | NAMM Show+ App Attendees & Exhibitors Begin to Schedule Meetings Via App |
| 11/15/2023 | Booth Variance Request Form Due |
| 11/15/2023 | Exhibitor Certificate of Insurance Due – Email: Sales@rainprotection.net |
| 11/15/2023 | Fire Marshall Plans/Permits Due |
| 11/15/2023 | Meeting Room Floorplans Due |
| 11/15/2023 | Atmospheric Request Form Due |
| 12/1/2023 | Exhibitor Appointed Contractors - Work Authorization Form Due to Show Management, completed by Exhibitor |
| 12/1/2023 | Exhibitor Appointed Contractor - Work Authorization Form Due to Show Management, completed by EAC |
| 12/3/2023 | Pre-Show Electrical Coordination Plans Due – Email: electricalops-socal@freemanco.com |
| 12/3/2023 | Pre-Show Rigging Plans Due – Email: greg.marks@freeemanco.com |
| 12/10/2023 | Order Lead Retrieval Products |
| 12/12/2023 | Freeman will accept Advanced Shipments at Warehouse |
| 12/15/2023 | Exhibitor Directory Deadline for Additional Brand Listings |
| 12/15/2023 | Allied Universal Event Services Exhibitor Booth Security Coverage - Early Bird Discount Deadline Ends |
| 12/16/2023 | Allied Universal Event Services Exhibitor Booth Security Coverage - Second Tier Discount Begins |
| 12/18/2023 | NAMM Show+ App - Product, Job & Internship, & Giveaway Pages Go Live |
| 12/18/2023 | NAMM Show+ App - Exhibitors can add events to schedule via Exhibitor Center |
| 12/22/2023 | Freeman Online Incentive Deadline - Carpet, Exhibit Packages, Furnishings, I&D Labor, Booth Cleaning, Signs & Graphics, Rental Exhibits, Fabric Solutions, Hanging Sign, Digital Graphics, Electrical Service, Light, & AV Orders |
| 12/22/2023 | Lead Retrieval Device Rental Deadline (App Access Options Still Available through 1/22) |
| 1/3/2024 | Aramark Catering - 15% Late Fee Begins |
| 1/3/2024 | NAMM Show+ App - Exhibitor Chat is available on Brand Pages |
| 1/4/2024 | Smart City Internet, Telephone, Cable TV - Incentive Order Deadline |
| 1/8/2024 | Exhibitor Housing - Last Day For Cancellations without fees |
| 1/8/2024 | Allied Universal Event Services Exhibitor Booth Security Coverage - Discounts End |
| 1/10/2024 | Last Day to Register for Exhibitor Badge Allotment |
| 1/10/2024 | NAMM Show+ App - Lead Retrieval Access Opens to Paid Users |
| 1/12/2024 | Freeman Advanced Warehouse Freight Delivery Deadline |
| 1/19/2024 | Exhibitor Move-In Begins (Check Your Freight Target Plan) |
| 1/19/2024 | Freeman Accepts Direct to Show Site Materials Delivery (Check Your Freight Target Plan) |
| 1/23/2024 | Pick Up Begins for Lead Retrieval Devices visit the Exhibitor Service Center - Back of Hall B |
| 1/25/2024 | 2024 NAMM Show Exhibit Hours 10:00 a.m.-6:00 p.m. |
| 1/25/2024 | Order NAMM Show 2025 Booth - visit the Sales Show Office On-Site - Back of Hall B |
| 1/26/2024 | 2024 NAMM Show Hours 10:00 a.m.-6:00 p.m. |
| 1/27/2024 | 2024 NAMM Show Hours 10:00 a.m.-6:00 p.m. |
| 1/28/2024 | 2024 NAMM Show Hours 10:00 a.m.-5:00 p.m. |
| 1/28/2024 | Exhibitor Move-Out 5:00-9:00 p.m. (Freeman Services by Appointment Only – OT rates apply.) Exhibitors may pack product at their booth and prepare for shipment to be picked up on Monday, 1/29/2024. |
| 1/28/2024 | Piano Carriers MUST begin to pick up all pianos on Sunday, January 28, 2024, at 5:00 p.m. |
| 1/29/2024 | Exhibitor Move-Out 8:00 a.m.-5:00 p.m. |
| 1/30/2024 | Exhibitor Move-Out 8:00 a.m.-12:00 p.m. All freight carriers need to check into the Marshaling yard on or between 8:00 a.m.-10:00 a.m. |
| 2/29/2024 | NAMM Show+ App - Closes |