2024 Exhibitor Deadlines/Checklist
Use this handy checklist to plan. Make sure you don't miss any important discount deadlines. These 2024 dates are tentative and may be subject to change please note the revision date. (Rev. 9/8/23)
| Order/Deadline | To Do |
| 7/20/2023 | Priority Booth Assignment Deadline |
| 7/20/2023 | Order Lead Retrieval App & Devices |
| 8/23/2023 | "Priority Exhibitor Booth" Hotel Reservations Open |
| 8/25/2023 | 800 PLANT IT Orders Opens |
| 8/25/2023 | Allied Universal Event Services Exhibitor Booth Security Coverage Early Bird Discount Begins |
| 8/25/2023 | Freeman Online Opens |
| 8/25/2023 | Masterpiece International Shipping Logistics Opens |
| 8/25/2023 | Smart City Internet, Telephone, Cable TV - Advance Order Discount Begins |
| 8/30/2023 | Exhibitor Registration Opens |
| 8/30/2023 | Exhibitor Hotel Reservations Open |
| 9/1/2023 | Aramark Catering Orders Begin |
| 9/27/2023 | Booth Confirmations and Show Map Release |
| 9/27/2023 | Exhibitor Center on NS+ Opens |
| 10/18/2023 | Final Exhibit Space Payment Deadline |
| 10/19/2023 | Begin Submitting Booth Variance Request Form |
| 10/19/2023 | Begin Submitting Fire Marshall Plans/Permits |
| 10/19/2023 | Begin Submitting Meeting Room Floorplans |
| 10/19/2023 | Begin Submitting Atmospheric Request Form |
| 11/8/2023 | Swapcard Exhibitor Center open to Exhibitors |
| 11/15/2023 | Booth Variance Request Form Due |
| 11/15/2023 | Exhibitor Certificate of Insurance Due – Email: Sales@rainprotection.net |
| 11/15/2023 | Fire Marshall Plans/Permits Due |
| 11/15/2023 | Meeting Room Floorplans Due |
| 11/15/2023 | Atmospheric Request Form Due |
| 12/1/2023 | Exhibitor Appointed Contractors - Work Authorization Form Due to Show Management, completed by Exhibitor |
| 12/1/2023 | Exhibitor Appointed Contractor - Work Authorization Form Due to Show Management, completed by EAC |
| 12/3/2023 | Pre-Show Electrical Coordination Plans Due – Email: electricalops-socal@freemanco.com |
| 12/3/2023 | Pre-Show Rigging Plans Due – Email: greg.marks@freeemanco.com |
| 12/7/2023 | Exhibitor Certificate of Insurance can be purchased through Rain Protection Insurance |
| 12/10/2023 | Order Lead Retrieval Products |
| 12/15/2023 | Exhibitor Directory Deadline for Additional Listings |
| 12/15/2023 | Allied Universal Event Services Exhibitor Booth Security Coverage - Early Bird Discount Deadline Ends |
| 12/16/2023 | Allied Universal Event Services Exhibitor Booth Security Coverage - Second Tier Discount Begins |
| 12/22/2023 | Freeman will accept Advanced Shipments at Warehouse |
| 12/22/2023 | Freeman Online Incentive Deadline - Carpet, Exhibit Packages, Furnishings, I&D Labor, Booth Cleaning, Signs & Graphics, Rental Exhibits, Fabric Solutions, Hanging Sign, Digital Graphics, Electrical Service, Light, & AV Orders |
| 12/22/2023 | Lead Retrieval Device Rental Deadline |
| 1/3/2024 | Lead Retrieval Products Order Deadline |
| 1/4/2024 | Smart City Internet, Telephone, Cable TV - Incentive Order Deadline |
| 1/8/2024 | Exhibitor Housing - Last Day For Cancellations without fees |
| 1/8/2024 | Allied Universal Event Services Exhibitor Booth Security Coverage Discounts End |
| 1/8/2024 | Aramark Booth Catering Order Deadline |
| 1/10/2024 | Last Day to Register for Free Exhibitor Badge Allotment |
| 1/10/2024 | Lead Retrieval Access Open |
| 1/12/2024 | Freeman Advanced Freight Deadline |
| 1/19/2024 | Exhibitor Move-In Begins (Check Your Freight Target Plan) |
| 1/19/2024 | Freeman accepts Direct to Show Site Materials Delivery (Check Your Freight Target Plan) |
| 1/23/2024 | Pick Up Lead Retrieval Devices at Exhibitor Service Center |
| 1/25/2024 | 2024 NAMM Show Exhibit Hours 10:00 a.m.-6:00 p.m. |
| 1/25/2024 | Order NAMM Show 2025 Booth - On-Site |
| 1/26/2024 | 2024 NAMM Show Hours 10:00 a.m.-6:00 p.m. |
| 1/27/2024 | 2024 NAMM Show Hours 10:00 a.m.-6:00 p.m. |
| 1/28/2024 | 2024 NAMM Show Hours 10:00 a.m.-5:00 p.m. |
| 1/28/2024 | Exhibitor Move-Out 5:00 p.m.-9:00 p.m. |
| 1/28/2024 | Exhibitor Move-Out 5:00-9:00 p.m. (Freeman Services by Appointment)Only – OT rates apply.) Exhibitors may pack product at their booth and prepare for shipment to be picked up on Monday, 1/29/2024 |
| 1/28/2024 | Piano Carriers MUST begin to pick up all pianos on Sunday, January 28, 2024, at 5:00 p.m. |
| 1/29/2024 | Exhibitor Move-Out 8:00 a.m.-5:00 p.m. |
| 1/30/2024 | Exhibitor Move-Out 8:00 a.m.-12:00 p.m. All freight carriers need to check into the Marshaling yard on or between 8:00 a.m.-10:00 a.m. |