2024 Exhibitor Deadlines/Checklist

Use this handy checklist to plan. Make sure you don't miss any important discount deadlines. These 2024 dates are tentative and may be subject to change please note the revision date. (Rev. 12/27/23)
Order/Deadline To Do
7/20/2023 Priority Booth Assignment Deadline
7/20/2023 Order Lead Retrieval App & Devices
8/23/2023 "Priority Exhibitor Booth" Hotel Reservations Open
8/25/2023 800 PLANT IT Orders Opens
8/25/2023 Allied Universal Event Services Exhibitor Booth Security Coverage Early Bird Discount Begins
8/25/2023 Freeman Online Opens
8/25/2023 Masterpiece International Shipping Logistics Opens
8/25/2023 Exhibitor Certificate of Insurance can be purchased through Rain Protection Insurance
8/25/2023 Smart City Internet, Telephone, Cable TV - Advance Order Discount Begins
8/30/2023 Exhibitor Registration Opens
8/30/2023 Exhibitor Hotel Reservations Open
9/1/2023 Aramark Catering Orders Begin
9/27/2023 Booth Confirmations and Show Map Release
9/27/2023 Exhibitor Center on NAMM Show+ Opens for Brand Page Listing/Directory updates
10/18/2023 Final Exhibit Space Payment Deadline
10/19/2023 Begin Submitting Booth Variance Request Form
10/19/2023 Begin Submitting Fire Marshall Plans/Permits
10/19/2023 Begin Submitting Meeting Room Floorplans
10/19/2023 Begin Submitting Atmospheric Request Form
11/6/2023 NAMM Show+ App Opens to Attendees
11/6/2023 NAMM Show+ App Schedule & Exhibitor List Released
11/6/2023 NAMM Show+ App Attendees & Exhibitors Begin to Schedule Meetings Via App
11/15/2023 Booth Variance Request Form Due
11/15/2023 Exhibitor Certificate of Insurance Due – Email: Sales@rainprotection.net
11/15/2023 Fire Marshall Plans/Permits Due
11/15/2023 Meeting Room Floorplans Due
11/15/2023 Atmospheric Request Form Due
12/1/2023 Exhibitor Appointed Contractors - Work Authorization Form Due to Show Management, completed by Exhibitor
12/1/2023 Exhibitor Appointed Contractor - Work Authorization Form Due to Show Management, completed by EAC
12/3/2023 Pre-Show Electrical Coordination Plans Due – Email: electricalops-socal@freemanco.com
12/3/2023 Pre-Show Rigging Plans Due – Email: greg.marks@freeemanco.com
12/10/2023 Order Lead Retrieval Products
12/12/2023 Freeman will accept Advanced Shipments at Warehouse
12/15/2023 Exhibitor Directory Deadline for Additional Brand Listings
12/15/2023 Allied Universal Event Services Exhibitor Booth Security Coverage - Early Bird Discount Deadline Ends
12/16/2023 Allied Universal Event Services Exhibitor Booth Security Coverage - Second Tier Discount Begins
12/18/2023 NAMM Show+ App - Product, Job & Internship, & Giveaway Pages Go Live
12/18/2023 NAMM Show+ App - Exhibitors can add events to schedule via Exhibitor Center
12/22/2023 Freeman Online Incentive Deadline - Carpet, Exhibit Packages, Furnishings, I&D Labor, Booth Cleaning, Signs & Graphics, Rental Exhibits, Fabric Solutions, Hanging Sign, Digital Graphics, Electrical Service, Light, & AV Orders
12/22/2023 Lead Retrieval Device Rental Deadline (App Access Options Still Available through 1/22)
1/3/2024 Aramark Catering - 15% Late Fee Begins
1/3/2024 NAMM Show+ App - Exhibitor Chat is available on Brand Pages
1/4/2024 Smart City Internet, Telephone, Cable TV - Incentive Order Deadline
1/8/2024 Exhibitor Housing - Last Day For Cancellations without fees
1/8/2024 Allied Universal Event Services Exhibitor Booth Security Coverage - Discounts End
1/10/2024 Last Day to Register for Exhibitor Badge Allotment
1/10/2024 NAMM Show+ App - Lead Retrieval Access Opens to Paid Users
1/12/2024 Freeman Advanced Warehouse Freight Delivery Deadline
1/19/2024 Exhibitor Move-In Begins (Check Your Freight Target Plan)
1/19/2024 Freeman Accepts Direct to Show Site Materials Delivery (Check Your Freight Target Plan)
1/23/2024 Pick Up Begins for Lead Retrieval Devices visit the Exhibitor Service Center - Back of Hall B
1/25/2024 2024 NAMM Show Exhibit Hours 10:00 a.m.-6:00 p.m.
1/25/2024 Order NAMM Show 2025 Booth - visit the Sales Show Office On-Site - Back of Hall B
1/26/2024 2024 NAMM Show Hours 10:00 a.m.-6:00 p.m.
1/27/2024 2024 NAMM Show Hours 10:00 a.m.-6:00 p.m.
1/28/2024 2024 NAMM Show Hours 10:00 a.m.-5:00 p.m.
1/28/2024 Exhibitor Move-Out 5:00-9:00 p.m. (Freeman Services by Appointment Only – OT rates apply.) Exhibitors may pack product at their booth and prepare for shipment to be picked up on Monday, 1/29/2024.
1/28/2024 Piano Carriers MUST begin to pick up all pianos on Sunday, January 28, 2024, at 5:00 p.m.
1/29/2024 Exhibitor Move-Out 8:00 a.m.-5:00 p.m.
1/30/2024 Exhibitor Move-Out 8:00 a.m.-12:00 p.m. All freight carriers need to check into the Marshaling yard on or between 8:00 a.m.-10:00 a.m.
2/29/2024 NAMM Show+ App - Closes