2025 Exhibitor Deadlines/Checklist

Use this handy checklist to plan. Make sure you don't miss any important discount deadlines. These 2025 dates are tentative and may be subject to change please note the revision date. (Rev. 06/18/24)
Order/Deadline To Do
6/19/2024 Priority Booth Assignment Deadline
6/28/2024 Freeman Online Opens
6/28/2024 Order Lead Retrieval Apps & Devices 
6/28/2024 800 PLANT IT Orders Opens
6/28/2024 Allied Universal Event Services Exhibitor Booth Security Coverage Early Bird Discount Begins
6/28/2024 Masterpiece International Shipping Logistics Opens
6/28/2024 Exhibitor Certificate of Insurance can be purchased through Rain Protection Insurance
6/28/2024 Smart City Internet, Telephone, Cable TV - Advance Order Discount Begins
7/17/2024 "Early Bird" Priority Exhibitors - Hotel Reservations Open
8/7/2024 Exhibitor Hotel Reservations Opens
8/21/2024 Exhibitor Registration Opens
9/1/2024 Aramark Catering Orders Begin
9/18/2024 Booth Confirmations & Show Map Release
9/18/2024 NAMM Show+ App - Exhibitor Center Opens for Brand Page Listing/Directory updates
10/10/2024 Final Exhibit Space Payment Deadline
10/14/2024 Begin Submitting Booth Variance Request Form
10/14/2024 Begin Submitting Fire Marshall Plans/Permits
10/14/2024 Begin Submitting Meeting Room Floorplans
10/14/2024 Begin Submitting Atmospheric Request Form
10/14/2024 Begin Submitting Lights Out Request Form
11/2/2024 Exhibitor Directory Deadline for Additional Brand Listings
11/4/2024 NAMM Show+ App Opens to Attendees
11/6/2024 NAMM Show+ App Schedule & Exhibitor List Released
11/6/2024 NAMM Show+ App Attendees & Exhibitors Begin to Schedule Meetings Via App
11/15/2024 Booth Variance Request Form Due 
11/15/2024 Exhibitor Certificate of Insurance Due – Email: Sales@rainprotection.net
11/15/2024 Fire Marshall Plans/Permits Due
11/15/2024 Meeting Room Floorplans Due
11/15/2024 Atmospheric Request Form Due
11/15/2024 Building Meeting Room or Demo Room Pre-Show/After Hour Event Request Form Due
12/2/2024 Exhibitor Appointed Contractors - Certificate of Insurance & Work Authorization Form Due to Show Management
12/3/2024 Pre-Show Electrical Coordination Plans Due – Email: electricalops-socal@freemanco.com
12/3/2024 Pre-Show Rigging Plans Due – Email: greg.marks@freeemanco.com
12/10/2024 Reminder - Order Lead Retrieval, Rental Device Deadline, App Access available to order through show
12/10/2024 Freeman will accept Advanced Shipments at Warehouse
12/15/2024 Allied Universal Event Services Exhibitor Booth Security Coverage - Early Bird Discount Deadline Ends
12/16/2024 Allied Universal Event Services Exhibitor Booth Security Coverage - Second Tier Discount Begins
12/18/2024 NAMM Show+ App - Product, Job & Internship, & Giveaway Pages Go Live
12/18/2024 NAMM Show+ App - Exhibitors can add events to schedule via Exhibitor Center
12/20/2024 FreemanOnline Incentive Discount Deadline Ends - Carpet, Exhibit Packages, Furnishings, I&D Labor, Booth Cleaning, Signs & Graphics, Rental Exhibits, Fabric Solutions, Hanging Sign, Digital Graphics, Electrical Service, Light, & AV Orders
12/24/2024 Freeman Warehouse Closed
12/25/2024 Freeman Warehouse Closed
1/1/2024 Freeman Warehouse Closed
1/3/2025 Aramark Catering 15% Late Fee Begins
1/3/2025 NAMM Show+ App - Chat is available on Brand Pages
1/4/2025 Smart City Internet, Telephone, Cable TV - Incentive Order Deadline
1/6/2025 Lights Out Request Form Due
1/7/2025 Exhibitor Hotels - Last Day For Cancellations without fees
1/8/2025 Allied Universal Event Services Exhibitor Booth Security Coverage Discount Ends
1/8/2025 Last Day to Register for Exhibitor Badge Allotment
1/9/2025 Freeman Advanced Warehouse Freight Delivery Deadline 
1/10/2025 NAMM Show+ App - Sponsorship Assets Due
1/10/2025 NAMM Show+ App - Lead Retrieval Access Opens to Paid Users
1/17/2025 Exhibitor Move-In Begins (Check Your Freight Target Plan)
1/17/2025 Freeman accepts Direct to Show Site Materials Delivery (Check Your Freight Target Plan)
1/21/2025 Pick Up Begins for Lead Retrieval Devices visit the Exhibitor Service Center - Location TBD
1/23/2025 2025 NAMM Show Exhibit Hours 10:00 a.m.-6:00 p.m.
1/23/2025 Order NAMM Show 2026 Booth - visit the Sales Show Office On-Site - Location TBD
1/24/2025 2025 NAMM Show Hours 10:00 a.m.-6:00 p.m.
1/25/2025 2025 NAMM Show Hours 10:00 a.m.-5:00 p.m.
1/25/2025 Exhibitor Move-Out 5:00-9:00 p.m. (Freeman Services by Appointment) Only – OT rates apply. Exhibitors may pack product at their booth and prepare for shipment to be picked up on Monday, 1/29/2025
1/25/2025 Piano Carriers begin to pick up all pianos after 8:00 p.m. 
1/26/2025 Exhibitor Move-Out 8:00 a.m.-5:00 p.m. (Freeman Services by Appointment) Only – OT rates apply. Exhibitors may pack product at their booth and prepare for shipment to be picked up on Monday, 1/27/2025
1/28/2025 Exhibitor Move-Out 8:00 a.m.-5:00 p.m.
1/29/2025 Exhibitor Move-Out 8:00 a.m.-2:00 p.m. All freight carriers need to check into the Marshaling yard on or before 10:00 a.m.
2/28/2025 NAMM Show+ App - Closes